Stop doing receipts at 10pm

Every trade owner knows the shoebox. A week of crumpled supplier receipts in the glovebox, sorted on a Sunday night because the bookkeeper needs them for BAS. This automation removes that job entirely. You photograph the receipt the moment you pay for it at the trade counter, and AI reads the supplier, the date, the total, the items and the GST off the image. It posts straight into Xero as a Spend Money transaction, coded to the right account with the tax handled, and keeps the photo attached to the record so it is there at BAS time without anyone digging. The work that used to pile up for a late-night admin session happens in the two seconds it takes to take a photo. Backed by trade owners on r/xero, r/electricians and r/SaaS who describe snapping receipts on the spot and letting AI pull out merchant, date, amount, tax and category.

1. 1

   Trigger

   At the Reece counter, you photograph the paper receipt with the app instead of pocketing it for later.

2. 2

   Action 1

   AI reads the receipt image and pulls out the supplier, date, total, line items and the GST amount.

3. 3

   Action 2

   It picks the right expense account (for example 310 Materials) and applies the GST on Expenses tax rate.

4. 4

   Action 3

   A Spend Money transaction is created in Xero with the receipt photo attached to the record.

5. 5

   Outcome

   The receipt is filed, coded and GST-split before you leave the carpark, so there is nothing left for 10pm.

• r/xero

  'Both. If it is a paper receipt, I will snap it using the app immediately.'

• r/electricians

  Electrician asks for 'apps or workflows to scan receipts track mileage and generate quick onsite estimates.'

• r/SaaS

  'Snap a photo of any receipt — AI extracts merchant, date, amount, tax, items, and category.'